VI. Responsibilities | - Serve on the Board of Directors. Attend Executive Committee Meetings as requested by the Past President.
- Support the conference duties of the Past President, President-Elect, and President.
- Ensure that an adequate number of quality proposals are submitted by April 1 of each year. Establish the conference program on or before June 1.
- Assign conference program times and spaces accordingly. Send notification on time, location, and date to presenters.
- Assign session hosts for each session.
- Make all necessary venue arrangements for all conference sessions.
- Develop an audiovisual plan for all state conferrence events. Coordinate and secure audiovisual equipment.
- Develop a signage plan for the state conference. Arrange for all signs to be created.
- Submit detailed conference information to the VP, Membership/Marcom for use in marketing materials, conference program, app, etc.
- Create an exhibition plan attractive to potential exhibitors and partners.
- Secure exhibitors to maximize revenue to the Association.
- Make arrangements for exhibitor areas including draping, tables, chairs, and other exhibitor needs. Provide assistance to exhibitors.
- Administer a survey to the exhibitors to conduct a comprehensive review of the Association's exhibiting/sponsoring program to determine its strengths and areas needing improvement.
- Send notes of appreciation to participating exhibitors at state conference.
- Submit a detailed conference summary, evaluation, and recommendations to the Secretary within one month of state conference.
- Perform duties as requested by the Past President.
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