V. Responsibilities | - Preside at all meetings of the Executive Committee and Board of Directors. Communicate agendas in advance of the meetings.
- Act as a voting member of the Executive Committee and a tie-breaking vote for the Board of Directors.
- Oversee the work and operations of Association Councils.
- Nominate Council Chairs for approval by the Executive Committee. Ensure all Councils are adequately staffed.
- Nominate individuals for the positions of Secretary and VP, Membership/Marcom for approval of the Executive Committee and election by the Board of Directors.
- Represent the Association at functions as required including the National, District, and State conferences. Determine if other members are needed to attend the National Convention on behalf of the Association.
- Foster the advancement of the Association with the appropriate state government agencies and other related agencies, associations, and/or individuals.
- Determine the theme for the state conference.
- Make recommendations regarding possible keynote speakers for review/approval of the Board of Directors.
- Determine which conference events require meals/catering. Determine the menus for all meal related events at the state conference.
- Invite special guests to the state conference. Arrange for him/her to speak at a session, an award presentation, or other appropriate time.
- Preside at the Awards Recognition events and all general sessions at the conference.
- Serve as host to guests throughout the conference. Recruit others as necessary to perform host duties.
- Work with the Executive Committee to maintain a list of potential candidates to serve in the positions of President-Elect, Secretary, Finance Director, Conference Director, VP, Membership/Marcom.
- Maintain a list of potential candidates to serve as Council Chairs.
- Submit at least two candidates for President-Elect, Secretary, Finance Director, Conference Coordinator, VP, Membership/Marcom to be considered and voted on by the Board of Directors at the September meeting.
- Develop and maintain appropriate relationships and communication with appropriate people within SHAPE America and the Midwest District.
- Mentor future Association leaders.
- Contribute regularly to all Association publications.
- Recruite, hire, and manage an Executive Director to support the work of the Association.
- Conduct the annual performance evaluation of the Executive Director with input from members of the Board of Directors and Executive Committee.
- Send letters of appreciation to “retiring” members of the Board of Directors with a copy to the Director’s superior (i.e., principal, department chair).
- Provide a copy of all documents to the Secretary for the archives of the Association, and at the end of the term as President, provide the incoming President with a copy of all pertinent documents.
- Submit an annual report of leadership activities conducted throughout the year to the Secretary by September 1.
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